Version 01-01-2026

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The following general terms and conditions govern the contractual basis of our collaboration. When referring to the advisors in charge, the company name <AITvocat> is used below. For the client, we use <you, your company> or – more formally – <client>. Together, we refer to us as the <parties>.

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1. What Role AITvocat Does Play

B2B: In order for AITvocat to enter into a business relation with you, you must act as a company or entrepreneur. AITvocat does not represent or advise consumers.

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Area of Expertise: AITvocat provides modern strategy and innovation consulting, in particular in AI and cloud business development, compliance, and the use of new technologies. The focus lies on process and organizational management, governance, risk management, as well as business- and product-oriented advisory services in digital regulation, including the relevant EU regulatory frameworks, with a focus on artificial intelligence, digitalization, data protection, and information security.

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2. What You Can Expect

Diligence: AITvocat undertakes to perform the agreed services with the required level of professionalism and due care. However, AITvocat cannot and does not guarantee or promise any particular outcome or result.

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3. What AITvocat Needs From You

Transparency: In order for AITvocat to advise and support you actively, it needs complete and accurate information from you - not only at the beginning, but also on an ongoing basis throughout the collaboration. AITvocat may generally assume that the information you provide is correct. If you have previously shared information with AITvocat in a different context that is also relevant to your current matter, please make sure to explicitly inform the responsible advisor.

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Contact and Business Details: If anything changes - especially your contact details or business circumstances - please inform AITvocat immediately. AITvocat will apply the same level of diligence towards you.​

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4. Remuneration

Fees: The fees owed are calculated based on the actual time spent at the agreed hourly rates. The time spent is recorded in units of 0.1 hours plus a 5% digital / expense allowance.​

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Lawyer-as-a-Service (“LaaS”): TThe EaaS subscription can be booked on a monthly pre-paid basis, starting from a minimum service commitment of one (1) working day per week or any higher level you choose. The agreed monthly hour retainer may be used flexibly for consulting services, compliance reviews, short-notice assessments, project support, and other services offered. You may adjust the scope of the retainer on a monthly basis in advance, down to the minimum scope, or pause the EaaS subscription. Any changes will take effect in the following month, provided that you notify the respective advisor of your requested change by email no later than the 25th of the current month.

 

Optional additional services and ad hoc engagements may be commissioned at any time and will be billed separately outside the EaaS retainer.

 

Unused hours will be carried over into the immediately following month up to a maximum of five (5) hours; any additional hours expire without compensation. Refunds of EaaS fees already paid are excluded. Upon request, however, AITvocat will issue a corresponding voucher for future services.​

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Travel: Unless otherwise agreed, a flat-rate travel allowance of CHF 0.76/km or EUR 0.30/km for travel by private car is agreed for travel on your behalf. Train, flight, accommodation, ancillary costs, cancellation fees, and additional travel costs will be invoiced at the actual costs upon presentation of receipts. Travel time is considered billable time, provided that it cannot be used for your client work. Meal allowances will be billed based on the applicable tax allowances at the place of service.

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Reimbursement of Expenses: Third-party fees (e.g., administrative, fees, courier and messenger services) and other third-party expenses are not included. These must be paid in advance. Consequences due to late advance payments shall be borne by your company. AITvocat is not obliged to advance the reimbursement of expenses, even if the invoice was issued to AITvocat by name.

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Invoicing: Invoices shall be issued periodically, usually on a monthly basis, and at any time upon your request. EaaS subscriptions and flat fees are billed in advance. You agree to receive invoices exclusively in digital form and waive the right to receive invoices by postal mail.

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Value Added Tax: Any value added tax will be charged at the applicable rate, unless an exception provided for by law applies. For clients in EU member states, value added tax is not shown; the reverse charge procedure applies (Art. 196 VAT Directive – 2006/112/EC).​

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Payment Terms: Advance payments and prepayments are due immediately, while other invoices are payable within twenty (20) days of receipt. In the event of default, the statutory consequences of default shall apply. In such cases, AITvocat shall be entitled to suspend all services immediately. AITvocat will contact you in advance and request clarification within a reasonable period.

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Prepayments: AITvocat shall be entitled to demand reasonable prepayments for initial engagement, individual cases, or ongoing activities to cover the expected fees, charges, and expenses. In this case, the start of activities is dependent on the prior receipt of payment.

 

Advances do not bear interest and are credited against the final remuneration. Advances paid will be settled upon termination of the mandate; any surplus will be refunded by AITvocat.​​​​​​​​

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5. Termination, end

The client relationship is based on mutual trust. You may terminate the collaboration at any time and without giving reasons with effect for the future by email. AITvocat has the same right.

 

You remain obliged to pay all time, expenses, and other costs incurred up to that point. This also includes any further expenses necessary to properly complete the engagement (e.g., transferring information, preparing a dossier for a successor advisor).

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6. Intellectual Property

Client materials: All rights to documents, data, and other materials provided by you remain with you or the respective rights holders. AITvocat shall be entitled to use, reproduce, and process the documents provided for the purpose of fulfilling the engagement. At the end of the collaboration, AITvocat shall, at your request, hand over all files provided to you, subject to the following clarification. If you do not exercise this right to have the files handed over, AITvocat will archive the files for ten (10) years (and may destroy them afterwards without further consultation).

If you have already received copies and scans during the engagement, the right to receive the documents is expressly deemed to have been fulfilled with the following special provision. You may request the original documents to be handed over despite having already received copies and scans, subject to reimbursement of the actual expenses and postage costs incurred.​

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Work results: The advisor in charge shall remain the author and owner of other property rights to the results produced within the scope of the engagement. Upon full payment of the agreed remuneration, you and your affiliated companies shall be granted a non-exclusive, perpetual, and worldwide right to use the work results for the purpose of internal business operations. This right of use includes the right to make comprehensive internal use of the work results, to modify them, and to further process them internally. Disclosure to third parties or separate commercial exploitation of the work results is not permitted. For the avoidance of doubt, third parties shall not include professional advisors such as attorneys, tax advisors, auditors, or other consultants who are bound by a statutory or contractual duty of confidentiality.

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7. Confidentiality

AITvocat shall treat your confidential information as a trade secret and in accordance with the applicable laws confidential. AITvocat is exempt from confidentiality for the purpose of fulfilling professional standards, clarifying conflicts of interest, and exchanging information with your employees and externally authorized advisors or third parties, e.g., other attorneys, experts, auditors.

 

AITvocat shall keep you informed about correspondence with third parties via the communication channels we have agreed upon. AITvocat may also engage its own employees and external IT service providers (including IT, cloud, and AI solutions). All natural or legal persons engaged by AITvocat for the assignement-related services shall be obliged to keep your confidential information secret in accordance with the state of the art and applicable laws.

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8. Data Security

AITvocat carefully selects the digital systems and service providers it uses and takes appropriate technical and organizational measures to protect your client data. You are aware that, despite reasonable efforts, there is a residual risk of unauthorized access, data loss, or manipulation when processing information digitally (e.g., via email, cloud, video conferencing, etc.). Damages resulting from loss, delay, manipulation, or unauthorized access in the context of electronic information processing will therefore only be compensated if they are based on gross negligence or intent. Unless otherwise agreed, you agree to the use of normal, unencrypted electronic communication (email). A higher level of security can be arranged upon request.

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9. Changes to these Provisions

Changes to these provisions during an ongoing collaboration are permissible if they are communicated to you in advance in writing or direct electronic communication (e.g., by email). They shall be deemed approved if you do not object in writing or text form (email) within four (4) weeks of receiving notification of the change.

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10. Applicable Law, Place of Jurisdiction

Swiss law, excluding its conflict of laws provisions, shall govern the resolution of any disputes arising out of or in connection with this client relationship. The courts of the Canton of Schwyz shall have exclusive jurisdiction, unless mandatory law provides otherwise. For clients whose registered office is located in Germany, either party shall also have the right, at its discretion, to initiate legal proceedings before the courts having jurisdiction over the client’s registered office in Germany.

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